Disruptive technologies are changing the way HR departments operate. The advent of mobile communications, cloud computing, and online-based business applications have transformed the way people work, which then impacts how HR people perform their tasks.
People can do their tasks from anywhere without having to be physically present at the office. Managers can create schedules and delegate assignments for workers and notify them through their mobile devices.
If you already have a modern HR software for your HR team, then awesome. That’s a step towards the right direction. But how do you maximize your HR software and how can human resources improve productivity as well as that of your employees?
Here are the ways.
1. Go for a Mobile-Ready HR Software
There are numerous types of HR software in the market today. But business organizations should get one that offers mobile-based features such as mobile push notifications and native mobile apps.
Why? In the United States, the average American adult spends 3 hours and 43 minutes on smartphones and other mobile devices according to eMarketer’s 2019 study on mobile time usage.
By investing in a mobile-ready HR management system, employers can share company updates and news in real-time, inform employees of their tasks and schedules, as well as improve communication between HR teams and employees.
On the other hand, employees are able to access company information anytime and from anywhere, view their tasks, check progress on projects, submit reports, file leaves, and even log in and out of work. This is important as more and more teams are working remotely nowadays.
A study by Syntonic, a research firm specializing in mobile data, revealed that 87% of businesses surveyed said they are dependent to a certain degree on their employees’ ability to access and use mobile business applications via their personal smartphones.
There is no denying the fact that people today are rarely seen without their mobile devices, more specifically their smartphones. Add to that the fact that many employees prefer to use their personal smartphones at work.
The vast majority of business organizations support such practice as it offers tremendous benefits at their end. With the right tools in hand, you can optimize how HR helps to increase productivity and profitability in your company.
2. Move HR Operations to the Cloud
The Cloud Security Alliance reported that 70% of enterprises migrated business-critical operations to the cloud. If you consider human resources management as business-critical, it may be time for you to consider migrating your operations to the cloud as well.
There’s a number of reasons why many businesses are migrating their operations and processes to the cloud. In fact, it addresses many operational challenges HR departments deal with on a regular basis.
For one, doing so means enterprises no longer have to invest, set up, and maintain an actual IT infrastructure, physical servers, networking equipment, software and all. Cloud hosting services providers do all the heavy lifting, including administration, maintenance, security, and compliance of the software. This allows businesses to concentrate on their goals while freeing up so many resources that they can use on their pressing priorities.
Scalability is another advantage offered by cloud-based systems. As your business grows, your HR needs become more complicated and operations a tad complex. You can easily add more features to your scalable cloud HR software to meet new business requirements and challenges. This is something you can’t get from old and dated legacy and on-premise HR systems.
With a cloud HR software, all HR-related information is stored safe and sound in a cloud-hosted data hub. HR-related documents such as resumes, contracts, leave requests, schedules, and others can be securely stowed, accessed, and retrieved anytime in just a few clicks. Most cloud-based HR solutions come with a powerful search capability that lets you specify your search so you’ll waste no time looking.
Many of today’s HR solutions are cloud-based. Looking at this list of HR software, you’ll see that most, if not all, of the top solutions are based in the web.
As HR information is centralized, it speeds up many HR processes such as recruiting, hiring, onboarding, employee development, and promotions. This contributes to improving how to improve HR functions. Various departments and staff can be granted provisional access, streamlining communication, collaboration, and decision-making.
3. Automate Time-Intensive HR Tasks
Most HR tasks and processes take too much time and resources. In this age where time is a valuable commodity and resources must be optimized, it’s high time that you automate several HR tasks to boost your HR team’s overall performance and productivity so they can positively impact and elevate your organization’s bottom line.
Automation is one of the top recommendations for HR improvement.
To be specific, you need to automate employee information management, employee onboarding, attendance and leave management, performance management, scheduling, and communication. These are essential HR processes but can be quite lengthy if done manually.
Fortunately, a robust HR software comes with features that you can configure and customize. You can set said HR tasks on auto-pilot, letting the software do the grunt work while your HR team concentrates on more important matters.
Digitize Your HR
The HR dynamics at the workplace have evolved. There is an increasing need for digital transformation if your business is to remain significant and competitive. You need to ditch traditional and legacy HR software solutions as they are no longer able to help you keep up with the changing times.
Your workers are now online and mobile. It is best that you switch to an online HR software that grants your enterprise not only the HR tools, but the mobility and agility needed to remain at pace with or even get ahead of the competition. With the right strategies and knowledge, you can implement and learn how to improve HR systems effectively. If you’re looking for a place to start, LEON is an employee engagement platform that can help you manage and oversee your team’s wellness, especially in this trying times.